Key Management System

• Know where your keys are.
• Signed Out for and then Signed In.
• Signatures are taken on a mobile device using a finger as a pen.

• Reminders to you and the ‘taker’, every day the key is still out.
• An audit trail for every key taken:
• Who took it, who gave it out and who collected.

Signing In or Out is done using a simple to use app.

• Just select the property for which keys are being taken. The app will tell you where (on the rack) the keys are stored.
• Select the person taking and ask them to sign the screen with their finger.
• When they return, just scan the QR code on key and sign the phone. The QR code will tell you where on the rack to put back the keys.

• The QR code attached to the keyring will only give the property’s details is scanned with a logged-in-MaintainPad app. Anyone else scanning the QR code simply gets your website; so they know who the key belongs to.
• The QR code also has partial postcode printed and, location on your rack where keys are normally stored.
• Android and iOS apps are available on Google Play Store and Apple AppStore. Search for “MaintainPad”

• Repair or Repair+ enable tenants to report repairs requests and track of their progress.
• For those service companies managing large and complex buildings, the ‘Repair module ‘ can be used to report anything, such as ad-hoc cleaning requirements from in-situ service personnel.
• Quotes options for sending additional work quote to owners/landlords.
• Checklists, Survey and Stock Control.
• Keys & Equipment Tracking, Digital Legal Documents, Customer Feeback.

• Tenants can report repairs on an app/portal, with a video & description. This work request can then be tendered to contractors.
• Keys management allows you to keep track of all your keys.
• eTenancy Agreements for semi-automated paperless agreements. Tenants enter their details & you enter rent and payment schedule.
• Surveys to easily record and allow comparisons between how the property was life before and now.

• Where service companies manage large and complex buildings, the ‘Repair module ‘ can be used to report anything, such as ad-hoc cleaning requirements from in-situ service personnel.
• Keys and Equipment tracking to reduce items going missing.
• Checklists+ to ensure consistency and immediate notification when a test answer is ‘wrong’.
• Quotes options for sending additional work quotes to owners/landlords.
• Stock control, and Customer Feedback.

• Use Repair or Repair+ to enable tenants to report repairs requests and track progress.
• Assets (cars, 2-way radio, keys) signed for when taken.
• Quotes options for sending additional work quote to owners/landlords.
• Checklists for cleaning staff to achieve a consistent look & finish.
• Contractors compelled to complete all aspects of the job and then add their signature. 
• Digital Legal Documents for suppliers, and Customer Feeback.